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Sales Executive Assistant

Posted on: April 4th, 2019

We are an international plush toy company looking for a new Executive Assistant to support our Senior VP of Sales and the Sales team.

The assistant will manage mostly business-related tasks such as creating reports, organizing travel & accommodations, taking minutes, and other organizational tasks. For this role, the ideal candidate should have a detailed understanding of the full MS Office suite, be quick at problem solving and have prior experience as an executive or administrative assistant.

Responsibilities:

  • Preparing reports, memos, invoices letters, and other documents.
  • Rack daily expenses and prepare monthly expense report
  • Filing and retrieving corporate records, documents, and reports.
  • Researching and conducting data to prepare documents for review and presentation by management team and executives.
  • Helping prepare for meetings.
  • Accurately recording minutes from meetings.
  • Act as a point of contact among internal management, sales reps and other external partners
  • Using various software, including word processing, spreadsheets, databases, and presentation software.
  • Reading and analyzing incoming memos, submissions, and distributing them as needed.
  • Making travel arrangements for executives.
  • Provide general administrative support.

 

Executive Assistant Requirements:

  • Proven experience as an executive assistant or other relevant administrative support experience. Minimum of 4 years.
  • In-depth understanding of entire MS Office suite.
  • Type 35 wpm.
  • High school diploma.
  • Ability to organize a daily workload by priorities.
  • Must be able to meet deadlines in a fast-paced quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Professional level verbal and written communications skills.